My To-Do List System

One of my goals this year was to find a to-do list system that works for me. I spent a lot of time reading about productivity as well as task and project management. I finally found a system that works for me!  Chalene Johnson’s book, Push, along with Brian Tracy’s book, Eat that Frog helped me immensely! In this post I’ll share with you the system that I found works for me, I hope it will help you!

An Electronic To-Do List – I’ve tried paper and electronic to-do lists and failed miserably with both of them. However, after figuring out my system, I realized that the reason I failed was in the way I tried to set-up the system, not the tools themselves. Once I figured out the right system, I determined that it made sense to go electronic! I don’t have to carry around 500 pieces of paper or a notebook all day, I can keep everything on my phone and have it with me 24/7.

Awesome Note – This is my application of choice. I absolutely love it! You can set-up folders, to-do lists, journal entries, and more. You can schedule tasks, set reminders, prioritize tasks, move to-do’s to other folders with ease, sync with Evernote, and much much more!

The System

5 Primary Folders – This is what set me free! Before, I tried to make folders for every project I was on and try to check every folder every day. While I still make folders for projects, I only use 4 folders for things I actually need to do.

Folder 1: Unloading Dock – I use this in the beginning of the day and the end of the day. I’ll think of everything I need to do and put as many things that I can think of that need done in this folder. Once I finish doing this, I’ll move them to one of the following folders:

Folder 2: Today – This folder contains the list of things I need to accomplish today!

Folder 3: This Week – This contains a list of things I need to do this week!

Folder 4: This Month – Things I need to accomplish this month!

Folder 5: This Year – Things I need to accomplish this year!

Managing the Lists Daily

Unload and Move – Everyday I look over my calendar and I’ll dump as many tasks as I can think of in the unloading dock. Then I’ll move them to the appropriate folders. Then I go through this week and this months folder and move the tasks that I want to accomplish today to the today folder. This takes about 10-15 minutes a day, but it will save you hours!

Prioritize – Once the items are in their folders, I prioritize them by importance. In Awesome note, they use a Star system. This helps me determine what tasks I need to focus on first.

Schedule – I am just starting to do this, but now I am actually scheduling my tasks for specific times throughout the day. That way, I don’t waste endless amounts of time getting distracted by e-mails and voice-mails. Instead I schedule time to read e-mail and check voice-mails.

This is the system I have found that works for me. I hope it helps you. I’d encourage you to find a system that works for you!

What do you do to manage your to-do list? I’d love to hear any tips you have!

If this post helped you and you believe it could help others, please “like” and share it on Facebook, Twitter, Stumble Upon, and the other social media sites listed below. Also, I would love to hear your thoughts on this post. Leave a comment below! Thank you!

I would also encourage you to subscribe to this blog via RSS feed or e-mail! You can sign-up for e-mail by typing your e-mail address in the box on the left hand side of this site that says “E-mail updates”.


Leave a Reply

Your email address will not be published. Required fields are marked *